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Introduction Part I contains information about this document, which provides the written record of the Massachusetts Institute of Technology Business Continuity Plan. Introduction to This Document Planning for the business continuity of MIT in the aftermath of a disaster is a complex task.
This document records the Plan that outlines and coordinates these efforts, reflecting the analyses by representatives from these organizations and by the MIT Information Security Officer, Gerald I. For use in the event of a disaster, this document identifies the computer recovery facilities hot sites and shell sites — see Page 33 that have been designated as backups if the functional areas are disabled.
How To Use This Document Use this document to learn about the issues involved in planning for the continuity of the critical and essential business functions at MIT, as a checklist of preparation tasks, for training personnel, and for recovering from a disaster.
This document is divided into four parts, as the table below describes. It contains all of the procedures and support information for recovery. Design of the Plan Part II describes the philosophy of business continuity planning at MIT generally, and the kind of analysis that produced this Plan.
It also provides an overview of the functions of the Business Continuity Management Team in implementing this Plan. Overview of the Business Continuity Plan Purpose MIT increasingly depends on computer-supported information processing and telecommunications.
This dependency will continue to grow with the trend toward decentralizing information technology to individual organizations within MIT administration and throughout the campus. The increasing dependency on computers and telecommunications for operational support poses the risk that a lengthy loss of these capabilities could seriously affect the overall performance of the Institute.
This risk assessment process will be repeated on a regular basis to ensure that changes to our processing and environment are reflected in recovery planning. MIT administration recognizes the low probability of severe damage to data processing telecommunications or support services capabilities that support the Institute.
Nevertheless, because of the potential impact to MIT, a plan for reducing the risk of damage from a disaster however unlikely is vital.
The Plan identifies the critical functions of MIT and the resources required to support them. The Plan provides guidelines for ensuring that needed personnel and resources are available for both disaster preparation and response and that the proper steps will be carried out to permit the timely restoration of services.
In the event of a disaster affecting any of the functional areas, the Business Continuity Management Team serves as liaison between the functional area s affected and other Institute organizations providing major services.
These services include the support provided by Physical Plant, security provided by the Campus Police, and public information dissemination handled by the MIT News Office, among others. Assumptions The Plan is predicated on the validity of the following three assumptions: It should be noted however, that the Plan will still be functional and effective even in an area-wide disaster.
The Plan is based on the availability of the hot sites or the back-up resources, as described in Part IV. The accessibility of these, or equivalent back-up resources, is a critical requirement. The Plan is a document that reflects the changing environment and requirements of MIT.
Therefore, the Plan requires the continued allocation of resources to maintain it and to keep it in a constant state of readiness. Development and support of individual FARM Team Plans are the responsibility of the functional area planning for recovery. Maintenance Ensuring that the Plan reflects ongoing changes to resources is crucial.
This task includes updating the Plan and revising this document to reflect updates; testing the updated Plan; and training personnel. The Business Continuity Management Team Coordinators are responsible for this comprehensive maintenance task.
Quarterly, the Business Continuity Management Team Coordinators ensures that the Plan undergoes a more formal review to confirm the incorporation of all changes since the prior quarter.
Annually, the Business Continuity Management Team Coordinators initiates a complete review of the Plan, which could result in major revisions to this document. These revisions will be distributed to all authorized personnel, who exchange their old plans for the newly revised plans.
At that time the Coordinators will provide an annual status report on continuity planning to the Administrative Computing Steering Committee. Testing Testing the Business Continuity Plan is an essential element of preparedness.
Partial tests of individual components and recovery plans of specific FARM Teams will be carried out on a regular basis. A comprehensive exercise of our continuity capabilities and support by our designated recovery facilities will be performed on an annual basis.
In the event of a disaster affecting an MIT organization or its resources, the Business Continuity Management Team will respond in accordance with this Plan and will initiate specific actions for recovery.
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